Job Description & Requirements

Responsibilities:

Administrative support to the Design Team
General Admin / day to day duties such scanning, answering the telephone, dealing with queries, photocopying, updating the Design Database (Access) ensuring that emails are dealt with / passed on to the correct person if it cannot be dealt with correctly.
Updating the CAD calendars with day to day work, with relevant Job Number from Navision and confirming when drawings are expected to ensure sufficient urgency is communicated where necessary.
The allocation of drawing work to the CAD Design Team and updating Imprest to reflect SiteStatus (New General Arrangement Drawing Instructions)
Scanning in and save notes from the Engineer and save to the server and then allocate them to the CAD Technician
Initial review of scope of works, and notification of any civils requirements to the Civils department (Scans, Trial Digs etc) – ensuring these are managed and coordinated to completion.
Ensuring that sufficient and correct Purchase Order cover exists for all works – prior to instruction.

Essential Skills:

Excellent IT skills
English & Maths GCSE
Excellent written and oral communication
Good time management skills
Ability to work under pressure
Willing to take on responsibility
Able to work with others effectively
Excellent organisation skills
Experience of balancing conflicting priorities & recognising the difference between urgent, important and general activities
Good team player
Willing to learn / adapt to the needs of the business / client

Desirable Skills:

Knowledge of Telecoms Industry
Educated to a good level in commercial discipline
Understanding prioritisation of own workload and team workload
Experience of managing processes
Knowledge of internal and client systems (eg Imprest, Omnix, Evenflow, Cluttons Portal, SOL) is advantageous but not essential as training can be given

Business Principles:

To actively support and encourage at all times, company policy and best practice in the Region of legal and regulatory compliance, relying on your own knowledge or recognising the need for specialist support when necessary.
To actively support, and encourage at all times, company policy and best practice in the Region of security, with particular emphasis on the protection of sensitive customer information.
You are authorised to access, use or disclose customer information only when you need to do so to perform your Clarke Telecom operational duties. Any other access, use or disclosure may only be made on receipt of additional authority in accordance with the company security policy.